Meeting Notes from 03-27-07

Esch Fest,
July 14-15, 2007
Attendees: David Hobbs, Diem, Rachel, Doc, Shoshanna, Nipper, Pinky
Agenda Items:
Flyer content needs to be written to be reviewed and edited. Deadline for content Mar 30.
A: Send content to Diem. JLO will do flyer for us.
A: Flyer needs to be reviewed by April 2. Printed by April 4th
A: Flyers need to forwarded to Doc and Pinky to bring to Recompression by April 5.

A: Contact Recompression team and see if it's okay that we bring the Raffle. Pinky

Prized donated so far:
2 tickets to Little Red Studio
Handcrafted Table by Jon Taylor
5 Massages
A: Hobbs to ask Harley Davidson and Snow board connection.
A : Doc to ask Biznik if they can get donations from their network.
If anyone has any others to add please send info to Diem by March 30.

Food: Kitty and Rachel will be meeting to work on budget and food selection. Updates soon.
A: Will local Westport fisheries donate seafood? Hobbs

Website: Content: Need to pass on any content info to Diem.
A: We will ask Nathan's family and friends for photos of him and his children.

A: Rachel to contact IGNW about using them for Brown Paper tickets.

Permits:
A: Dave to call Westport City Hall and clarify permit situation: Completed. We have a GO!!

DPW -
A: Rachel will ask if there are any local DPW crew who would be willing to do placement..

Critical Massive participation. Optimum would be to have a place to sell raffle tickets at Greeter station and a table set up at Friday"s BBQ. At a minimum we would like to just have a designated area were we can have some information on display and a donation jar.
A: Contact IGNW and Massive crew to see what they will allow us to do at Massive. Pinky
If we get a table Nipper and Hobbs will man at BBQ.

A: Nipper to ask Rangers if they can help us out that weekend:

Wristbands are a YES. - We need someone to take this on ?????

Clean up team - We need someone to take this on ????

Anything I forgot????

Some of you probably already have updates please revise.

Pinky

Meeting Notes from 03-06-07

Raffle (evil dave in charge)
--Cutoff date march 30th to get donations form different businesses we know to get donated prizes
--Dave will check into LCD TV 40” at possible $450/$550 cost
--We will all sell raffle tickets at $5/each
--Kinko’s or work for copies for a flyer

Name
--Name is First annual EschFest
--Need Flyer design done
--Eschfest.com to be built by diem, link to dave’s online cafrepress.com

Tickets
--120 absolute max sales for event
--bring in porta potties (3 @ 120 people at $85 each)
--Ticket cost $50

Food (kitty)
-- included 4 meals (Friday snacks, Saturday breakfast, Saturday dinner, Sunday breakfast)
--$600 potential budget at 120 people ($5 each over 4 meals)
--JOHay can bring down Dave’s BBQ

Potential Events
---fire performance. Shoshana Glick will be in charge of finding performers.
--syncronized irish car bomb included
--DJ signup (diem in charge)
--Saturday night party crew (get gear to right place—possibly the beach)
--Nathan Tribute Table (items for time capsule)

Budget (at 120 people)
--Raffle expenses $550
--Portapotties $255
--Food $600
TOTAL--$1405

Sales—120 * $50 = $6000
Expenses = $1405
Net = $4595

Raffle 1000 tickets for sale
All sold 1000 * 5 = $5000

Potential $9595

What we need
--someone in charge of strike, flyer design safety, effigy design and creation
--possible videographer to record event and edit later to make video for kid
--Generator (2,000 watt)

Dates
--June 23-24th for prep crew pre-event setup