Meeting Notes 5-8-07
Attendees: David Hobbs, Kitty, Doc, Diem, Shoshanna
**’s equal action point
Dave and (co-owner of Westport) Ash are building a tiki bar in time for the event. They might need help during the work weekend.
Kitty is revamping the food to prep for alternate numbers of total guests, e.g. a list of food for 75 people, a list in case there are 100 total sales, and a max at 120.
**Kitty needs three BBQ’s for the event.
Raffle – Downtown HD and SC are the raffle connections. Dave will contact them later for that.
We cancelled the door prize idea and instead moved all prizes to the raffle.
J Lo contacted by diem for new flyer for raffle and for the fix of the old flyer.
Recompression raffle ticket sales didn’t happen due to confusion.
Local fisheries---Hobbs will go the work weekend and bring the flyer around to the neighbors AND the local fish markets for help.
**Wristbands – diem will check to see if INW will donate leftover wristbands.
Clean up team – Kitty volunteers to be on team. We will make signsw indicating this is a leave no trance event.
Kitty needs a single Costco carport, or better yet a 10 x 10 EZ UP.
**Videographer may not happen, so we are looking for a new one.
CORRECTION—TV is 36” LCD TV, Erin pimm is donating Luxotica Fire toys, Shoshanna is donating hand knotted pearl necklace and earring set from Lora (no need to advertise her name)
Tuesday, May 8, 2007
Thursday, March 29, 2007
Meeting Notes from 03-27-07
Esch Fest,
July 14-15, 2007
Attendees: David Hobbs, Diem, Rachel, Doc, Shoshanna, Nipper, Pinky
Agenda Items:
Flyer content needs to be written to be reviewed and edited. Deadline for content Mar 30.
A: Send content to Diem. JLO will do flyer for us.
A: Flyer needs to be reviewed by April 2. Printed by April 4th
A: Flyers need to forwarded to Doc and Pinky to bring to Recompression by April 5.
A: Contact Recompression team and see if it's okay that we bring the Raffle. Pinky
Prized donated so far:
2 tickets to Little Red Studio
Handcrafted Table by Jon Taylor
5 Massages
A: Hobbs to ask Harley Davidson and Snow board connection.
A : Doc to ask Biznik if they can get donations from their network.
If anyone has any others to add please send info to Diem by March 30.
Food: Kitty and Rachel will be meeting to work on budget and food selection. Updates soon.
A: Will local Westport fisheries donate seafood? Hobbs
Website: Content: Need to pass on any content info to Diem.
A: We will ask Nathan's family and friends for photos of him and his children.
A: Rachel to contact IGNW about using them for Brown Paper tickets.
Permits:
A: Dave to call Westport City Hall and clarify permit situation: Completed. We have a GO!!
DPW -
A: Rachel will ask if there are any local DPW crew who would be willing to do placement..
Critical Massive participation. Optimum would be to have a place to sell raffle tickets at Greeter station and a table set up at Friday"s BBQ. At a minimum we would like to just have a designated area were we can have some information on display and a donation jar.
A: Contact IGNW and Massive crew to see what they will allow us to do at Massive. Pinky
If we get a table Nipper and Hobbs will man at BBQ.
A: Nipper to ask Rangers if they can help us out that weekend:
Wristbands are a YES. - We need someone to take this on ?????
Clean up team - We need someone to take this on ????
Anything I forgot????
Some of you probably already have updates please revise.
Pinky
July 14-15, 2007
Attendees: David Hobbs, Diem, Rachel, Doc, Shoshanna, Nipper, Pinky
Agenda Items:
Flyer content needs to be written to be reviewed and edited. Deadline for content Mar 30.
A: Send content to Diem. JLO will do flyer for us.
A: Flyer needs to be reviewed by April 2. Printed by April 4th
A: Flyers need to forwarded to Doc and Pinky to bring to Recompression by April 5.
A: Contact Recompression team and see if it's okay that we bring the Raffle. Pinky
Prized donated so far:
2 tickets to Little Red Studio
Handcrafted Table by Jon Taylor
5 Massages
A: Hobbs to ask Harley Davidson and Snow board connection.
A : Doc to ask Biznik if they can get donations from their network.
If anyone has any others to add please send info to Diem by March 30.
Food: Kitty and Rachel will be meeting to work on budget and food selection. Updates soon.
A: Will local Westport fisheries donate seafood? Hobbs
Website: Content: Need to pass on any content info to Diem.
A: We will ask Nathan's family and friends for photos of him and his children.
A: Rachel to contact IGNW about using them for Brown Paper tickets.
Permits:
A: Dave to call Westport City Hall and clarify permit situation: Completed. We have a GO!!
DPW -
A: Rachel will ask if there are any local DPW crew who would be willing to do placement..
Critical Massive participation. Optimum would be to have a place to sell raffle tickets at Greeter station and a table set up at Friday"s BBQ. At a minimum we would like to just have a designated area were we can have some information on display and a donation jar.
A: Contact IGNW and Massive crew to see what they will allow us to do at Massive. Pinky
If we get a table Nipper and Hobbs will man at BBQ.
A: Nipper to ask Rangers if they can help us out that weekend:
Wristbands are a YES. - We need someone to take this on ?????
Clean up team - We need someone to take this on ????
Anything I forgot????
Some of you probably already have updates please revise.
Pinky
Monday, March 26, 2007
Meeting Notes from 03-06-07
Raffle (evil dave in charge)
--Cutoff date march 30th to get donations form different businesses we know to get donated prizes
--Dave will check into LCD TV 40” at possible $450/$550 cost
--We will all sell raffle tickets at $5/each
--Kinko’s or work for copies for a flyer
Name
--Name is First annual EschFest
--Need Flyer design done
--Eschfest.com to be built by diem, link to dave’s online cafrepress.com
Tickets
--120 absolute max sales for event
--bring in porta potties (3 @ 120 people at $85 each)
--Ticket cost $50
Food (kitty)
-- included 4 meals (Friday snacks, Saturday breakfast, Saturday dinner, Sunday breakfast)
--$600 potential budget at 120 people ($5 each over 4 meals)
--JOHay can bring down Dave’s BBQ
Potential Events
---fire performance. Shoshana Glick will be in charge of finding performers.
--syncronized irish car bomb included
--DJ signup (diem in charge)
--Saturday night party crew (get gear to right place—possibly the beach)
--Nathan Tribute Table (items for time capsule)
Budget (at 120 people)
--Raffle expenses $550
--Portapotties $255
--Food $600
TOTAL--$1405
Sales—120 * $50 = $6000
Expenses = $1405
Net = $4595
Raffle 1000 tickets for sale
All sold 1000 * 5 = $5000
Potential $9595
What we need
--someone in charge of strike, flyer design safety, effigy design and creation
--possible videographer to record event and edit later to make video for kid
--Generator (2,000 watt)
Dates
--June 23-24th for prep crew pre-event setup
--Cutoff date march 30th to get donations form different businesses we know to get donated prizes
--Dave will check into LCD TV 40” at possible $450/$550 cost
--We will all sell raffle tickets at $5/each
--Kinko’s or work for copies for a flyer
Name
--Name is First annual EschFest
--Need Flyer design done
--Eschfest.com to be built by diem, link to dave’s online cafrepress.com
Tickets
--120 absolute max sales for event
--bring in porta potties (3 @ 120 people at $85 each)
--Ticket cost $50
Food (kitty)
-- included 4 meals (Friday snacks, Saturday breakfast, Saturday dinner, Sunday breakfast)
--$600 potential budget at 120 people ($5 each over 4 meals)
--JOHay can bring down Dave’s BBQ
Potential Events
---fire performance. Shoshana Glick will be in charge of finding performers.
--syncronized irish car bomb included
--DJ signup (diem in charge)
--Saturday night party crew (get gear to right place—possibly the beach)
--Nathan Tribute Table (items for time capsule)
Budget (at 120 people)
--Raffle expenses $550
--Portapotties $255
--Food $600
TOTAL--$1405
Sales—120 * $50 = $6000
Expenses = $1405
Net = $4595
Raffle 1000 tickets for sale
All sold 1000 * 5 = $5000
Potential $9595
What we need
--someone in charge of strike, flyer design safety, effigy design and creation
--possible videographer to record event and edit later to make video for kid
--Generator (2,000 watt)
Dates
--June 23-24th for prep crew pre-event setup
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